 1. Navigate
Inside Worksheets |
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Arrow Keys
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Move one cell up, down, left, or right in
a worksheet.
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Page Down/Page Up
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Move one screen down / one screen up in a
worksheet.
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Alt+Page Down/Alt+Page Up
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Move one screen to the right / to the left
in a worksheet.
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Tab/Shift+Tab
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Move one cell to the right / to the left
in a worksheet.
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Ctrl+Arrow Keys
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Move to the edge of next data region
(cells that contains data)
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Home
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Move to the beginning of a row in a
worksheet.
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Ctrl+Home
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Move to the beginning of a worksheet.
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Ctrl+End
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Move to the last cell with content on a
worksheet.
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Ctrl+f
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Display the Find and Replace dialog box
(with Find selected).
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Ctrl+h
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Display the Find and Replace dialog box
(with Replace selected).
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Shift+F4
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Repeat last find.
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Ctrl+g (or f5)
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Display the 'Go To' dialog box.
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Ctrl+Arrow Left/Ctrl+Arrow Right
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Inside a cell: Move one word to the left /
to the right.
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Home/End
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Inside a cell: Move to the beginning / to
the end of a cell entry.
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Alt+Arrow Down
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Display the AutoComplete list e.g. in cell
with dropdowns or autofilter.
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End
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Turn 'End' mode on. In End mode, press
arrow keys to move to the next nonblank cell in the same column or row as the
active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the
right.
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| Select Cells |
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Shift+Space
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Select the entire row.
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Ctrl+Space
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Select the entire column.
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Ctrl+Shift+* (asterisk)
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Select the current region around the
active cell.
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Ctrl+a (or ctrl+Shift+spacebar)
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Select the entire worksheet or the
data-containing area. Pressing ctrl+a a second time then selects entire
worksheet.
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Ctrl+Shift+Page Up
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Select the current and previous sheet in a
workbook.
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Ctrl+Shift+o
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Select all cells with comments.
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Shift+Arrow Keys
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Extend the selection by one cell.
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Ctrl+Shift+Arrow Key
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Extend the selection to the last cell with
content in row or column.
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Shift+Page Down/Shift+Page Up
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Extend the selection down one screen /up
one screen.
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Shift+Home
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Extend the selection to the beginning of
the row.
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Ctrl+Shift+Home
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Extend the selection to the beginning of
the worksheet.
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Ctrl+Shift+End
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Extend the selection to the last used cell
on the worksheet (lower-right corner).
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| Manage
Active Selections |
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F8
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Turn on extension of selection with arrow
keys without having to keep pressing shift.
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Shift+F8
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Add another (adjacent or non-adjacent)
range of cells to the selection. Usearrow keys and shift+arrow keys to add to selection.
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Shift+Backspace
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Select only the active cell when multiple
cells are selected.
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Ctrl+Backspace
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Show active cell within selection.
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Ctrl+. (period)
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Move clockwise to the next corner of the
selection.
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Enter/Shift+Enter
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Move active cell down / up in a selection.
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Tab/Shift+Tab
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Move active cell right / left in a
selection.
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Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left
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Move to the right / to the left between
non-adjacent selections (with multiple ranges selected).
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Esc
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Cancel Selection.
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| Select
inside cells |
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Shift+Arrow Left/Shift+Arrow Right
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Select or unselect one character to the
left / to the right.
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Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right
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Select or unselect one word to the left /
to the right.
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Shift+Home/Shift+End
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Select from the insertion point to the
beginning / to the end of the cell.
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| Undo / Redo
Shortcuts |
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Ctrl+z
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Undo last action (multiple levels).
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Ctrl+y
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Redo last action (multiple levels).
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| Work with
Clipboard |
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Ctrl+c
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Copy contents of selected cells.
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Ctrl+x
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Cut contents of selected cells.
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Ctrl+v
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Paste content from clipboard into selected
cell.
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Ctrl+Alt+v
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If data exists in clipboard: Display the
Paste Special dialog box.
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Ctrl+Shift+[+]
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If data exists in clipboard: Display the
Insert dialog box to insert blank cells.
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| Edit Inside
Cells |
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F2
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Edit the active cell with cursor at end of
the line.
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Alt+Enter
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Start a new line in the same cell.
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Enter
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Complete a cell entry and move down in the
selection. With multiple cells selected: fill cell range with current cell.
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Shift+Enter
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Complete a cell entry and move up in the
selection.
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Tab/Shift+Tab
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Complete a cell entry and move to the
right / to the left in the selection.
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Esc
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Cancel a cell entry.
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Backspace
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Delete the character to the left of the
insertion point, or delete the selection.
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Delete
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Delete the character to the right of the insertion
point, or delete the selection.
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Ctrl+Delete
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Delete text to the end of the line.
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Ctrl+; (semicolon)
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Insert current date.
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Ctrl+Shift+: (colon)
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Insert current time.
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| Edit Active or Selected Cells |
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Ctrl+d
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Fill complete cell down (Copy above cell).
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Ctrl+r
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Fill complete cell to the right (Copy cell
from the left).
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Ctrl+"
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Fill cell values down and edit (Copy above
cell values).
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Ctrl+' (apostrophe)
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Fill cell formulas down and edit (Copy
above cell formulas).
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Ctrl+l
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Insert a table (display Create Table
dialog box).
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Ctrl+-
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Delete Cell/Row/Column Menu
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Ctrl+- with row / column selected
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Delete row / delete column.
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Ctrl+Shift++
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Insert Cell/Row/Column Menu
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Ctrl+Shift++ with row / column selected
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Insert row/ insert column.
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Shift+F2
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Insert / Edit a cell comment.
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Shift+f10, then m
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Delete comment.
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Alt+F1
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Create and insert chart with data in
current range as embedded Chart Object.
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F11
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Create and insert chart with data in
current range in a separate Chart sheet.
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Ctrl+k
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Insert a hyperlink.
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enter (in a cell with a hyperlink)
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Activate a hyperlink.
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| Hide and
Show Elements |
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Ctrl+9
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Hide the selected rows.
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Ctrl+Shift+9
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Unhide any hidden rows within the
selection.
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Ctrl+0 (zero)
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Hide the selected columns.
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Ctrl+Shift+0 (zero)
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Unhide any hidden columns within the
selection*.
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Ctrl+` (grave accent)
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Alternate between displaying cell values
and displaying cell formulas. Accent grave /not a quotation mark.
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Alt+Shift+Arrow Right
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Group rows or columns.
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Alt+Shift+Arrow Left
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Ungroup rows or columns.
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Ctrl+6
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Alternate between hiding and displaying
objects.
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Ctrl+8
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Display or hides the outline symbols.
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Ctrl+6
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Alternate between hiding objects,
displaying objects, and displaying placeholders for objects.
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*Does not seem to work anymore in Excel
2010. Detailed explanation here:
http://superuser.com/questions/183197/whats-the-keyboard-shortcut-to-unhide-a-column-in-excel-2010
why.
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| Adjust
Column Width and Row Height |
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Note: there are no default shortcuts for
this, but workaround through access keys from previous versions
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Alt+o, ca
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Adjust Column width to fit content. Select
complete column with Ctrl+Space first, otherwise column adjusts to
content of current cell). Remember Format, ColumnAdjust.
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Alt+o, cw
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Adjust Columns width to specific value: Option, Cow, width
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Alt+o, ra
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Adjust Row height to fit content: Option, Row, Adjust
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Alt+o, re
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Adjust Row height to specific value: Option, Row, Height
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| Format Cells |
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Ctrl+1
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Format cells dialog.
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Ctrl+b (or ctrl+2)
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Apply or remove bold formatting.
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Ctrl+i (or ctrl+3)
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Apply or remove italic formatting.
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Ctrl+u (or ctrl+4)
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Apply or remove an underline.
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Ctrl+5
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Apply or remove strikethrough formatting.
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Ctrl+Shift+f
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Display the Format Cells with Fonts Tab
active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to
the Font Tab in 2010.
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Alt+' (apostrophe / single quote)
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Display the Style dialog box.
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| Number
Formats |
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Ctrl+Shift+$
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Apply the Currency format with two decimal
places.
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Ctrl+Shift+~
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Apply the General number format.
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Ctrl+Shift+%
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Apply the Percentage format with no
decimal places.
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Ctrl+Shift+#
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Apply the Date format with the day, month,
and year.
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Ctrl+Shift+@
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Apply the Time format with the hour and
minute, and indicate A.M. or P.M.
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Ctrl+Shift+!
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Apply the Number format with two decimal
places, thousands separator, and minus sign (-) for negative values.
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Ctrl+Shift+^
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Apply the Scientific number format with
two decimal places.
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F4
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Repeat last formatting actions: Apply
previously applied Cell Formatting to a different Cell
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| Apply
Borders to Cells |
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Ctrl+Shift+&
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Apply outline border from cell or
selection
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Ctrl+Shift+_ (underscore)
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Remove outline borders from cell or
selection
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Ctrl+1, then Ctrl+Arrow Right/Arrow Left
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Access border menu in 'Format Cell'
dialog. Once border was selected, it will show up directly on the next Ctrl+1
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Alt+t*
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Set top border
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Alt+b*
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Set bottom Border
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Alt+l*
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Set left Border
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Alt+r*
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Set right Border
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Alt+d*
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Set diagonal and down border
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Alt+u*
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Set diagonal and up border
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*In Cell Format in 'Border' Dialog Window
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| Align Cells |
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Alt+h, ar
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Align Right
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Alt+h, ac
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Align Center
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Alt+h, al
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Align Left
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| Formulas |
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=
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Start a formula.
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Alt+=
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Insert the AutoSum formula.
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Shift+F3
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Display the Insert Function dialog box.
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Ctrl+a
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Display Formula Window after typing
formula name.
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Ctrl+Shift+a
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Insert Arguments in formula after typing
formula name. .
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Shift+F3
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Insert a function into a formula .
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Ctrl+Shift+Enter
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Enter a formula as an array formula.
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F4
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After typing cell reference (e.g. =E3)
makes reference absolute (=$E$4)
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F9
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Calculate all worksheets in all open
workbooks.
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Shift+F9
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Calculate the active worksheet.
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Ctrl+Alt+F9
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Calculate all worksheets in all open
workbooks, regardless of whether they have changed since the last
calculation.
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Ctrl+Alt+Shift+F9
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Recheck dependent formulas, and then
calculates all cells in all open workbooks, including cells not marked as
needing to be calculated.
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Ctrl+Shift+u
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Toggle expand or collapse formula bar.
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| Names |
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Ctrl+F3
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Define a name or dialog.
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Ctrl+Shift+F3
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Create names from row and column labels.
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F3
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Paste a defined name into a formula.
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Shortcuts to delete, rename, or move
worksheets are based on the old Excel 2003 menus which still work in Excel
2010.
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Shift+F11/Alt+Shift+F1
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Insert a new worksheet in current
workbook.
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Ctrl+Page Down/Ctrl+Page Up
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Move to the next / previous worksheet in
current workbook.
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Shift+Ctrl+Page Down/Shift+Ctrl+Page Up
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Select the current and next sheet(s) /
select and previous sheet(s).
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Alt+o then h r
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Rename current worksheet (format, sheet, rename)
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Alt+e then l
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Delete current worksheet (Edit, delete)
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Alt+e then m
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Move current worksheet (Edit, move)
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F6/Shift+F6
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Move to the next pane / previous pane in a
workbook that has been split.
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Ctrl+F4
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Close the selected workbook window.
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Ctrl+n
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Create a new blank workbook (Excel File)
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Ctrl+Tab/Ctrl+Shift+Tab
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Move to next / previous workbook window.
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Alt+Space
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Display the Control menu for Main Excel
window.
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Ctrl+F9
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Minimize current workbook window to an
icon. Also restores ('un-maximizes') all workbook windows.
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Ctrl+F10
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Maximize or restores the selected workbook
window.
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Ctrl+F7
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Move Workbook Windows which are not
maximized.
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Ctrl+F8
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Perform size command for workbook windows
which are not maximzed.
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Alt+F4
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Close Excel.
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Ctrl+o
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Open File.
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Ctrl+s
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Save the active file with its current file
name, location, and file format.
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F12
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Display the Save As dialog box.
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f10 (or alt)
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Turn key tips on or off.
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Ctrl+p
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Print File (Opens print menu).
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F1
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Display the Excel Help task pane.
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F7
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Display the Spelling dialog box.
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Shift+F7
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Display the Thesaurus dialog box.
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Alt+F8
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Display the Macro dialog box.
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Alt+F11
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Open the Visual Basic Editor to create
Macros.
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Ctrl+F1
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Minimize or restore the Ribbon.s
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Alt/F10
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Select the active tab of the Ribbon and
activate the access keys. Press either of these keys again to move back to
the document and cancel the access keys. and thenarrow left or arrow right
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Shift+F10
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Display the shortcut menu for the selected
command.
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Space/Enter
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Activate the selected command or control
in the Ribbon, Open the selected menu or gallery in the Ribbon..
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Enter
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Finish modifying a value in a control in the
Ribbon, and move focus back to the document.
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F1
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Get help on the selected command or
control in the Ribbon. (If no Help topic is associated with the selected
command, the Help table of contents for that program is shown instead.)
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Tab/Shift+Tab
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Move to the next / previous field which
can be edited.
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Enter/Shift+Enter
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Move to the first field in the next /
previous record.
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Page Down/Page Up
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Move to the same field 10 records forward
/ back.
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Ctrl+Page Down
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Move to a new record.
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Ctrl+Page Up
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Move to the first record.
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Home/End
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Move to the beginning / end of a field.
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Arrow Keys
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Navigate inside Pivot tables.
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Home/End
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Select the first / last visible item in
the list.
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Alt+c
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Move the selected field into the Column
area.
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Alt+d
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Move the selected field into the Data
area.
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Alt+l
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Display the PivotTable Field dialog box.
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Alt+p
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Move the selected field into the Page
area.
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Alt+r
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Move the selected field into the Row area.
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Ctrl+Shift+* (asterisk)
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Select the entire PivotTable report.
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arrow keys to select the cell that contains the field, and then alt+Arrow Down
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Display the list for the current field in
a PivotTable report.
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arrow keys to select the page field in a PivotChart report, and
then alt+Arrow Down
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Display the list for the current page
field in a PivotChart report.
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Enter
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Display the selected item.
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Space
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Select or clear a check box in the list.
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Ctrl+tab ctrl+Shift+Tab
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select the PivotTable toolbar.
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enter then arrow down /Arrow Up
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On a field button: select the area you
want to move the selected field to.
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Alt+Shift+Arrow Right
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Group selected PivotTable items.
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Alt+Shift+Arrow Left
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Ungroup selected PivotTable items.
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| Dialog Boxes |
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Arrow Keys
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Move between options in the active
drop-down list box or between some options in a group of options.
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Ctrl+Tab/Ctrl+Shift+Tab
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Switch to the next/ previous tab in dialog
box.
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Space
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In a dialog box: perform the action for
the selected button, or select/clear a check box.
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Tab/Shift+Tab
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Move to the next / previous option.
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a ... z
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Move to an option in a drop-down list box
starting with the letter
|
Alt+a ... alt+z
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Select an option, or select or clear a
check box.
|
Alt+Arrow Down
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Open the selected drop-down list box.
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Enter
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Perform the action assigned to the default
command button in the dialog box.
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Esc
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Cancel the command and close the dialog
box.
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| Auto Filter |
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Alt+Arrow Down
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On the field with column head, display the
AutoFilter list for the current column .
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Arrow Down/Arrow Up
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Select the next item / previous item in
the AutoFilter list.
|
Alt+Arrow Up
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Close the AutoFilter list for the current
column.
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Home/End
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Select the first item / last item in the
AutoFilter list.
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Enter
|
Filter the list by using the selected item
in the AutoFilter list.
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| Work with
Smart Art Graphics |
|
Arrow Keys
|
Select elements.
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Esc
|
Remove Focus from Selection.
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F2
|
Edit Selection Text in if possible (in
formula bar).
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very nice sir ji
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